Cost Factor What It Includes Estimated Cost (USD)
Needs Assessment & Planning Defining goals, functional requirements, and tech recommendations $1,500 – $4,000
UI/UX Design Create easy-to-use interfaces for teachers, admins, students, and parents $2,000 – $5,000
Core Module Development Student records, grades, attendance, timetable, and report generation $8,000 – $15,000
Parent & Teacher Portals Separate access with dashboards for communication, performance tracking $3,000 – $7,000
Mobile App (Optional) Android/iOS app for quick access to key features like attendance, notifications $5,000 – $12,000
System Integration Integration with Google Classroom, SIS, LMS, or payment gateways $2,000 – $5,000
Data Security & Compliance Secure login, data encryption, role-based access, FERPA/GDPR compliance $2,000 – $4,000
User Training & OnboardingInitial training for school staff and documentation for all users $1,000 – $2,000
Testing & Quality Assurance Functionality checks, bug testing, user acceptance testing $1,500 – $3,000
Deployment & Hosting Setup Cloud server setup, domain, hosting, basic IT infrastructure $1,000 – $2,500 (excl. monthly fees)
Post-Launch Support & Maintenance Annual updates, bug fixes, user support, and minor upgrades $3,000 – $6,000/year